Charter captain software that runs your trips, customers, and schedule.
ThePilothouse is a one-stop charter captain software platform with online booking, a public website, and a captain dashboard. Flat-rate pricing keeps your booking revenue in your pocket.
Built and managed by people who grew up on a Gulf Coast barrier island - not an overseas operation - ThePilothouse runs on your own domain name for a fully branded experience while you manage trips, customers, and schedules in one place with hosted support.
What you get with charter captain software.
A full charter captain website plus an admin dashboard to manage trips, boats, bookings, customers, and schedules.
- Public website with trips, boats, gallery, and reviews
- Online booking requests and availability visibility
- Captain dashboard for schedules, bookings, and customers
- Managed hosting and platform updates included
Choose Charter or Ferry Edition and check out securely with Stripe - no account required.
Most competitors take a percentage of each booking. I keep my hands out of your pocket with a flat-rate solution backed by a Florida-based team.
Pilothouse Charter Edition
Built for single-captain operations.
Pilothouse Ferry Edition
For tours, cruises, and ferries with quick manifest access, QR ticketing, and a ticket-office mode.
Built for captains who live on the move.
At the dock, on the boat, in the truck, or on your phone - ThePilothouse stays fast and usable. Every screen is tuned for mobile and desktop so you can manage bookings anywhere.
- Touch friendly controls and clean layout on mobile
- Full dashboard access on desktop
- Quick edits without hunting through menus
The cost of looking unprofessional.
Captains without a branded booking system lose trust fast. When the site feels dated or the booking flow is clunky, visitors leave and book elsewhere.
- Missed trips when customers cannot check availability quickly
- Lower perceived value when pricing and photos are hard to find
- Lost referrals when the experience is not shareable or memorable
A full featured website with branded booking positions you as a legitimate operator, builds trust, and keeps customers booking without friction.
ThePilothouse features that captains use daily.
Every screen is built to keep bookings organized, customers informed, and your trip availability easy to manage.
Bookings pipeline
Track reservations from inquiry to confirmed trip, with status updates and payment tracking in one view.
Calendar view
Manage availability, blocked dates, and trip schedules with a clear calendar dashboard.
Trip types + pricing
Build trip options with durations, pricing, and descriptions that show up on the public site.
Boat management
Showcase boats with specs and photos while keeping inventory organized.
Customer profiles
Track customer details, booking history, and notes for better service.
Schedule blocks
Lock out maintenance windows or private trips with quick time blocks.
Payments control
Enable PayPal or Stripe as needed and keep payment records aligned with bookings.
Waivers + documents
Manage waiver templates and prep documents with a built-in editor.
Homepage controls
Update hero imagery, copy, and featured trips from the captain dashboard.
Gallery management
Add trip photos and showcase highlights without waiting on a developer.
Reviews ingestion
Import reviews or add them manually to build trust with new customers.
Contact updates
Keep your phone, email, and marina details current with quick edits.
Custom upgrades and add-ons.
Scale beyond the core plan with upgrades tailored to larger operations or deeper branding needs.
Ferry + marina upgrade
Tours, cruises, and ferries with ticket office workflows.
Includes fast manifest access and QR code ticketing.
$500 per month
View Ferry Edition pricingCustom site design
Extend the out-of-the-box look with custom layouts.
Starting at $1500
SEO
Search tuning and content optimization for higher visibility.
Starting at $100 per month
Photo + video
On-site capture and edits based on scope and need.
Varies by project
Online booking built for charter crews.
Customers can view trips, check availability, and request a booking in a few clicks. You manage schedules, pricing, and availability in one place.
- Trip types with pricing, duration, and availability
- Calendar controls for blocked dates and seasons
- Customer logins to view reservations
Captain and admin controls
- Bookings pipeline with statuses and payment records
- Create and search customers easily
- Documents and waiver templates with WYSIWYG editor
Public site that sells the trip.
Your charter captain website includes trip highlights, boats, galleries, reviews, and clear calls to action.
- Trip listings with pricing and availability
- Boats showcase with image galleries
- Reviews page and optional Google import
- About the captain, crew, and safety focus
Built to rank for searches like charter captain software, charter booking website, and fishing charter management software.
How it works.
Launch fast with a hosted solution that stays easy to manage.
- Point your domain to our server so we can launch on your branded URL
- We help you set up your account, trips, boats, and contact details
- You publish availability and start taking bookings
- We handle hosting, updates, and ongoing support
Demo details
- Read-only mode with prefilled logins
- Data resets on logout
- All saves and deletes disabled
Ready to launch your charter captain software?
Sign up for $249 monthly or $1995 annually. We will route you through onboarding and launch.
